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Late Transfer Testing Introduction

1. Late Transfer Testing Introduction

Please read the following information carefully.  Failure to do so may result in your child not being tested.

Please be aware that at Late Transfer testing there are very few places available to allocate to those who qualify, and many applicants may be disappointed.  Even if your child were to qualify at Late Transfer testing, please be aware that this does not guarantee that a place will be offered at a grammar school.   Please consider carefully whether you wish to follow the process without any guarantee of a grammar school place at the end of the process.   Please see the Late Transfer 2017 allocation profile for information on places offered in the previous academic year. 

This process is for entry to Aylesbury Grammar School, Aylesbury High School, Beaconsfield High School, Burnham Grammar School, Chesham Grammar School, John Hampden Grammar School, The Royal Latin School (RLS - Year 8 only), & Sir Henry Floyd Grammar School, and this is managed by the Admissions & Transport team at Buckinghamshire County Council. Dates relate to the above schools only, unless otherwise indicated.  For all other schools please refer directly to their websites for further information.

The Late Transfer test is independently produced by the Centre for Evaluation and Monitoring (CEM) at the University of Durham.  The test has been specially designed to work out the child’s potential for grammar school.  The Late Transfer test is a computer based test.

2. Testing timeline

This is the timeline for entry to year 8 or 9 in a Buckinghamshire grammar school in September 2018, which we will refer to here as the Late Transfer 2018 process. 

 

Date

Event

6 November 2017

From 11am parents register online for Late Transfer testing and provide school preference(s)

19 December  2017

Closing date for registering for the test & for submitting your school preferences (from the grammar schools listed above. 

You must provide evidence of the child's home address by this date. The child has to be resident at this address, on this date, for this address to be used for the purposes of allocating a school place in the first round of allocations. 

This is also the latest date for parents to provide evidence when they have requested adjustments to testing owing to their child’s special educational needs or disability,

19 January 2018

Where testing is agreed for entry to any of the grammar schools listed above, candidates are invited, via email, to take the test being held on Saturday 3 February 2018. 

Confirmation of attendance must be returned no later than 26th January 2018.

03 February 2018

Late Transfer testing sessions take place for any of the grammar schools listed above.

30 March - 16 April 2018

Easter break (Good Friday 30 March 2018)

29 March 2018

Results of testing are emailed for those students who undertook the testing on 3 February 2018 and whose preferences were submitted by the deadline.

 The results of all other students who completed the test at a later date will be communicated as soon as possible.

6 April 2018

Allocation outcomes will be emailed for those students who completed testing on the 3 February 2018 and whose preferences were submitted by the deadline. 

 Allocations for students whose completed test results we receive after this date will be advised as soon as possible.

11 May 2018

2nd round allocations are made if places are available for qualified students.

 Requests to be added to waiting list must be received by 20th April 2018

Waiting list positions are advised.

June 2018

Appeals begin. 

July 2018

Appeals continue.  Further allocations are made if places become available.

3. How do I register my child for testing?

Your school preferences will determine how you need to proceed. The table below shows whether you need to approach your preference school directly for testing, or whether you need to register for testing from 6 November 2017.

For the 8 schools below whose Late Transfer testing is managed by Buckinghamshire County Council, the deadline for applications is detailed below. Although some of these grammar schools may publish different deadlines for Late Transfer applications in their admissions policy, the deadlines below are the deadlines that will be followed.

Please also consider, when applying, how your child would travel to school if a place is offered. Check if you are entitled to free school transport

School

How to apply

Date of Late Transfer test

Aylesbury Grammar School

Register online between 6 November and 19 December 2017

3 February 2018

Aylesbury High School

Register online between 6 November and 19 December 2017

3 February 2018

Beaconsfield High School

Register online between 6 November and 19 December 2017

3 February 2018

Burnham Grammar School

Register online between 6 November and 19 December 2017

3 February 2018

Chesham Grammar School

Register online between 6 November and 19 December 2017

3 February 2018

Dr Challoner’s High School

Go directly to the school

Dr Challoner’s Grammar School

Go directly to the school

John Hampden Grammar School

Register online between 6 November and 19 December 2017

3 February 2018

The Royal Grammar School

Go directly to the school

The Royal Latin School - Year 8

Register online between 6 November and 19 December 2017

3 February 2018

The Royal Latin School - Year 9

Go directly to school

Sir Henry Floyd Grammar School

Register online between 6 November and 19 December 2017

3 February 2018

Sir William Borlase’s Grammar School

Go directly to the school

Wycombe High School

Go directly to the school

Register online between 3 November and 19 December 2017.  

One you have looked at the relevant schools admission policies, then via the ‘On line portal’, you will need to provide us with details of siblings, free school meals, pupil premium or medical/social needs which may affect the ranking of your child. Please note that it is the parent’s responsibility to inform us of these details and if a sibling is allocated to a school for September 2018 through an alternative process such as the secondary transfer or in year process, then you must advise us so that we may take this information into consideration when ranking waiting lists. If you do not advise us, and provide appropriate evidence, we will not be able to rank your child according to each school’s admission rules.

Address evidence must be provided for all applications no later than 19 December 2017. The address used for the first round of allocations will be the address at which the child is resident at on 19 December 2017.  

The address you enter on the online testing registration form must be the child's 'normal home' address and proof of residence must be provided to confirm this. Guidance regarding address evidence can be found in the online 'Guide for Parent Admission to Buckinghamshire Secondary Schools’ which can be found on the Admissions website.

The evidence can be sent through our contact us form or posted to the Admissions team. Please include the name of your child and their date of birth, when sending in evidence.

Living overseas

If you are currently living overseas, and returning to your property in Buckinghamshire for the academic year 2018, the address which will be used for the first allocation will be the address in which your child is living on 19 December 2017. You will be required to provide proof of residence. Please note that a Buckinghamshire address will not be considered as the home address until we have evidence that your child is residing at that address. This will include council tax bill, a utility bill showing usage and further evidence to show you have relocated.

Service families

Where Service families or families of other Crown servants who are subject to frequent movement, within the UK and from abroad, are posted to the area a Unit postal address or quartering area address will be sufficient in the absence of a new home post address. Where service families are returning to live in a property they already own, evidence of ownership will be needed.

Contact us through our online form 

Can my child take the test abroad or in a school elsewhere in the UK?

We often receive testing requests from families who live overseas or elsewhere in the UK, but who will be moving back to Buckinghamshire or the surrounding area before their child starts Year 8 or Year 9.

Children in such situations must travel to Buckinghamshire for testing: either on the advertised test date (3 February 2018) or at an agreed time once their move has taken place.

It is not possible for a child to be tested at any venue other than one of the eight listed Buckinghamshire grammar schools.

Moving into Buckinghamshire

If you have moved into the area prior to the deadline for applications please register using the ‘On line’ portal.  If you move in after the deadline of the 19 December please refer to our In-year admissions process

Buckinghamshire Grammar to Buckinghamshire Grammar

If your child currently attends a Buckinghamshire grammar school, and you wish for him/her to be considered for entry to an alternative Buckinghamshire grammar school in the next academic year, you must apply within this published Late Transfer timeline.

4. Adjustments to the testing conditions

Where a child who has an Education, Health and Care Plan, or a disability that could be described as having ‘a substantial and long-term adverse effect on his or her ability to carry out normal day-to-day activities', wishes to take the test, you may wish to discuss your child's access to the test with their headteacher. If the disability might affect access, you should discuss whether any special testing arrangements should be made. The same principal applies to everyday access to the curriculum so you should make sure that your child’s school is aware of their needs so that, if necessary, reasonable adjustments can be made

If you believe that your child should receive adjustments to the test, under the Equality Act 2010 (EQA) you will need to request the relevant EQA application documentation from us. The completed forms, together with independent evidence that is no older than six months (ie is dated no earlier than the 19 June 2017), needs to be returned to this office by the 19 December. This information will be submitted to a panel in January and once the decision is made you will be advised of the outcome.

Please note that it is not possible to offer extra marks to compensate for any special needs a child may have. This is because in each child's case it would be impossible to say, in the light of each child's circumstances, exactly how many marks would be appropriate. However, where we believe a child to be disabled within the terms of the Equality Act (2010), or where the child has a disability that will have a clear impact in relation to the format of the test, we will try to make sure that appropriate and reasonable special arrangements are put in place to make the test as accessible as possible.

Please read the guidance for further information, including the deadlines by which requests for adjustments must be received.

5. Late Transfer testing process

What happens next?

We will email you on the 19 January 2018 to invite your child to sit the test. If you do not see your email in your main inbox, please check your 'spam' or 'junk' folder. The invitation will provide the following details:

  • test venue
  • test time.
  • Fit to test form
  • information that you and your child require to prepare for the computer based test.
  • the web link to the ‘Familiarisation to the test’

We will not be able to provide this information before the 19 January. Please contact us if you submitted your application before the deadline, but do not receive an invitation to test on the 19 January. Invitations to test will be emailed to the email address used to register the application.  Please check your SPAM or junk folders if you do not receive your invitation to test.

Please be aware that once the test venue and time have been allocated, these cannot be changed.  Please do NOT turn up at an alternative test venue or alternative test time and request that your child be tested as the test venue will refuse admission.  Your child will only be able to sit the test at the venue and time allocated.

 

Familiarisation to the test

All candidates must have accessed the familiarisation website prior to attending the testing session. A link to the familiarisation will be included with the email inviting your child to sit the test.

The purpose of familiarisation is to help the candidate understand

  • the procedures involved in the computer based test
  • introduce them to the look and feel of the assessments
  • the ways of answering questions through the use of keyboard and/or mouse.

To access the familiarisation website please refer to the invitation letter that will be emailed to candidates on 19 January 2018

The CEM familiarisation site has been enabled for Windows desktop machines. Unfortunately, issues with the familiarisation site may arise where Flash player has not been installed, or is not available by default. This means that viewing is not currently supported on Mac machines or mobile/ tablet devices, or where Flash plugins have been disabled or are not up to date.   Candidates without personal access to a suitable machine may wish to seek assistance from their current school, or local library facility.

Transfer Test details

The test will last approximately 75 minutes, including time for the examples and instruction. This will be a single test, with no break.  The test will assess verbal ability, numerical ability and non-verbal ability. The test will be taken as an online test, using a desktop computer or laptop. This will not be a paper based test.

What if my child cannot attend testing on 3 February 2018?

It is very important that your child does not take the Late Transfer Test if they are unwell: if your child does not attend testing for this reason, you must submit a letter from your child's GP to confirm what happened.

Any child who does not attend testing on the day of the Late Transfer Test without a reasonable explanation will automatically be withdrawn from the testing process.   A clash of test date with that of another school/Local Authority is not an exceptional reason. 

If you child is unwell on the test date, and evidence is provided, then one alternative test date, only, will be offered.

6. Results and allocations

Results will be emailed on 29 March 2018.  

Allocations will be published on the 6 April 2018.

We co-ordinate allocations on behalf of:

  • Aylesbury Grammar School
  • Aylesbury High School
  • Beaconsfield High School
  • Burnham Grammar School
  • Chesham Grammar School
  • John Hampden Grammar School
  • Royal Latin School – Year 8
  • Sir Henry Floyd Grammar School

We will email parents on 6 April 2018 to advise whether we have been able to allocate your child a grammar school place in accordance with the published admissions criteria. 

Where a child can be allocated a place at a higher ranked school, the child will not be considered for a place at any lower ranked school and the child’s name will be removed from the lower ranked schools waiting list/s.

If a grammar school place is offered and accepted, the parent needs to advise the child's current school of the new allocation and that the student will not be returning in the new academic year.

If it is not possible to offer your child a place at a school your child has been tested for, you can opt to go on the waiting list (if the child is qualified) and/or request an appeal for a place. 

If my child qualifies, how long will the qualification be valid for if my child is not allocated a place at a grammar school?

Please refer to your preferred school's admissions policy for 2018 entry, to see how long the qualification will be valid for.   Generally the qualification will remain valid for one year following the date of the test. Therefore, for those who take the test on 3 February 2018 and who qualify (but are not allocated a place), the qualification will remain valid until 2 February 2019.