Freedom of Information

5. Re-use of Public Sector Information Regulations 2015

Buckinghamshire County Council Public Sector Information:

  • Public sector information is information that the council produces as part of its core role and function. It is also known as public task and is defined in legislation or established through custom and practice. You can find a list of duties and statutes applicable to local authorities on the Gov.uk website (not all of which apply to us) 
  • Re-use means using this public task information for a purpose different from the purpose for which it was produced, held or disseminated.
  • It is about permitting re-use of information and how it is made available. It is not about accessing information. This is generally dealt with under information access legislation such as the Freedom of Information Act 2000.
  • We will generally make information for re-use available in the format and language in which it is held by us. If we don’t already hold it in an open and machine readable format, but it is possible and appropriate to make it available in this way, then we will do so.
  • Public sector bodies are expected to make most of their information reusable. This is done under standard licences that are as non-restrictive as possible. Wherever possible we will licence re-use under the Open Government Licence.
  • Exceptions to this, where a charge might apply, are set out in Regulation 15. Generally, the council will not enter into exclusive arrangements with a particular person or organisation about re-use of our information.
  • If we have not previously disclosed the information requested for re-use, we will also need to deal with the request as an access request. This is done under the appropriate legislation e.g. Freedom of Information Act 2000. Such dual requests (requests for access and re-use) will be dealt with at the same time.
  • The standard reply time frame for re-use requests is 20 working days

Making a re-use request:

  • Make the request in writing
  • Provide your name and an address for correspondence
  • Be specific about what information you want
  • Set out your preferred format for the information (e.g. CSV)
  • Be specific on how you intend to re-use the information. For example, on an intranet site, to copy for in-house training papers, for commercial publication etc.
  • If you are planning to publish the information, provide details such as publication title, website address, name of publisher etc.
  • Please send re-use requests to foi@buckscc.gov.uk

Exclusions from requests for re-use:

  • Information with copyright/intellectual property rights owned by someone other than the council. The Freedom of Information Act 2000 may oblige us to provide access to such information. Yet, you should refer to the copyright holder to establish terms and conditions for its re-use
  • Information produced or held outside our public task
  • Parts of documents containing only logos, crests or insignia
  • Information exempt from disclosure under information access legislation e.g. the Freedom of Information Act 2000
  • Any personal data contained in a document if to re-use it would be incompatible with data protection laws
  • There is also no obligation to create or adapt information to comply with a re-use request, provide extracts of information where this would need disproportionate effort or continue producing or storing information for re-use by others only. The emphasis is on the re-use of existing information.

If you wish to make a complaint under the Regulations please email: foi@buckscc.gov.uk  

If you are still unhappy after the council’s complaints procedure has been completed you can then contact the Information Commissioner at: casework@ico.org.uk

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Last updated: 14 June 2019

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