Guidance notes for community prevention grant funding

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Last updated: 24 September 2019

Please read these guidance notes carefully before submitting your application to ensure you have answered all of the questions fully and are aware of what cannot be funded through this programme.


Application process

The closing date for grant applications for 2020 to 2021 is 15 November 2019.

To apply to the Community Prevention Grant fund, organisations need to send their completed application form and documentation to the Community Prevention Grants Mailbox

Applicants are required to submit their governance document as part of their application (electronically if possible, or as hard copy where this cannot be done) outlining how the project will be managed.

Applications must be received on or before the closing date. Late or incomplete applications will not be accepted.

We aim to notify you of your application decision week commencing 6 January 2020.


Funding criteria

We have a limited amount of funds available to help community and voluntary groups that provide a project or service that benefits residents and communities across Buckinghamshire.

The Community Prevention Grant fund is available to organisations that provide sustainable community solutions. Organisations from the voluntary, charity, faith and community sector can apply for a grant for projects or services that benefit residents living in Buckinghamshire.

Our approach to awarding the grants will be flexible, recognising the different needs across the county. All applicants must work closely with their local community to ensure their project is properly connected, responds to recognised need and does not duplicate other projects or services.

Funding requested Award %
Equal to or less than £500 100 %
Over £501 50% cap of total project costs
Day Provision (e.g. lunch clubs/day centres etc.) Capped at £4,000 per annum per day of operation

The award % is subject to meeting eligibility criteria.


Eligibility Criteria

  1. Able to demonstrate that the project meets a gap in service provision and/or an unmet need that will benefit Buckinghamshire residents.
  2. Delivering an activity that is aligned to and supports the Buckinghamshire’s Better Lives strategy 2018-2021 and The Buckinghamshire Health & Social Care Market Position Statement 2018-2022.
  3. Delivering an activity in Buckinghamshire that is inclusive for local residents.
  4. Able to demonstrate you are working effectively with other organisations.
  5. Applying for funding for specific projects and not for core funding of an organisation unless there is a clear plan in place to show how you will become self-sustaining within 12 months.
  6. Evidence that the project will provide a lasting benefit to the local community and that the project can be continued after the Community Prevention Grant Fund funding has been used.
  7. Able to demonstrate plans to be financially sustainable in the long term and not to rely on Buckinghamshire County Council as their only source of income.
  8. Able to provide evidence of impact against local priorities at the end of the grant.
  9. Evidence of match funding (financial and/or in kind contributions).

We recognise our responsibility to achieve value for money from all of our activities and proposals will be assessed against this as well as how they meet the above criteria.

Scoring range:

  • criterion not met - 0 points
  • criterion partially met - 1 point
  • criterion fully met - 2 points

All applications will be scored out of a total of 18 points against the above criteria based on the information provided in the application form. A maximum of 2 points will be awarded for each criterion. Applications with the highest scores are most likely to be successful.

Who can apply:

  • not for profit community groups and organisations
  • social enterprises
  • charity organisations
  • community associations/clubs
  • community interest companies
  • friendly societies

What will not be funded:

  • applications towards faith/religious or political activities – although faith/religious groups may apply for non-faith/religious activities
  • applications for personal profit or the benefit of an individual
  • prizes or charitable contributions
  • costs relating to items or work already carried out before the grant has been awarded
  • loans or debt repayments
  • bids from groups that do not adhere to national legislation, guidance and good practice in relation to: equality and diversity; health and safety; safeguarding and child protection


Support with writing your application

We will be holding workshop sessions for organisations and groups to provide advice and guidance on submitting a successful grant application.

These sessions will last for 2 hours.

Tuesday 24 September 2019
Green Park (Knight Hall), Stablebridge Road, Aston Clinton, HP22 5NE
Book session

Wednesday 25 September 2019
High Wycombe Library, 5 Eden Place, High Wycombe, HP11 2DH
Book session

Wednesday 9 October 2019
St Michael & All Angels, 70 Sycamore Road, Amersham-on-the-Hill, Amersham, HP6 5DR
Book session

These workshops are particularly aimed at those organisations that are new to, or have limited experience of, applying for grant funding. Spaces are limited and will be assigned on a first come basis.

Community Impact Bucks also offer advice and support to VCS organisations in relation to volunteer recruitment, strengthening governance arrangements and different approaches to income generation, in order to ensure that services and activities are sustainable longer term.


Speak to Community Impact Bucks

Telephone: 0300 111 1250
Visit: Community Impact Bucks website
Become a member of CIB: Community Impact Bucks membership


Evaluation of applications

The Community Prevention Grant programme is a competitive process and applications will be evaluated on an individual basis; based on the information provided in the grant application form against the funding criteria (detailed above).

The decision reached will be final and there will be no rights to appeal.

You may be offered a contribution to your project, and not the full amount.


Awarding the grant funding

Organisations will be advised of the outcome of their application via letter or email once a decision has been made.

Successful applicants will be asked to complete and sign a grant agreement with the Council. This needs to be returned in a timely manner along with an invoice, so that funding can be transferred into the organisation’s bank account.

If you are unsuccessful, this may be because your application:

  • failed to meet the funding criteria or score high enough
  • failed to provide enough evidence
  • fell outside the available funding
  • the activity or project was considered to be something we will not fund

Feedback about why you were unsuccessful will be provided upon request following the completion of the process.



All successful organisations will be required to complete and return 2 x service monitoring forms to report on progress and the impact of their project, one in September 2020 and another in March 2021.

Grants must be spent within 12 months of the award being made. We may require return of the money (or part thereof) if it has not been spent without good reason.


Overview of Community Prevention Grants priorities 2020-2021

Increase awareness of what services are available

Ensure people can access information and advice about what is available to them in their local area to support them to live more independently.

Enhance Social Infrastructure

Enable people to access local support from families, friends, neighbours and communities before resorting to formal health and social care services.

Support older people to use technology, email and social media to form support networks and stay in touch with family and friends.

Develop good neighbour schemes that encourage people to be good and vigilant neighbours and recognise early warning signs of when people might need help.

Reduce social isolation through volunteers and buddying schemes.

Community Resilience

Work with communities, local groups and organisations in finding solutions to improve the health and wellbeing of people in local areas.

Strengthen local resilience and support people to develop confidence in creating and building their own local support networks.

Support people to live well with long-term conditions, recover from illness or injury and regain their independence quickly, including for those who have recently left hospital.

Make it easier for people to be empowered to take care of themselves, improve their lives and remain independent for as long as possible.

Develop local solutions to transport difficulties.

Identify and support harder to reach groups to access opportunities in the community.


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